Employer team access

Multiple people at the same company can manage the company's presence on your board (its profile, job posts, and applicants) without sharing a login. Each person has their own employer account. The company has a Members page in the employer menu (Company profile, Manage jobs, Post a job, Members).

This is not the Team members list in your dashboard. That list is your own board's admin team. See Team and permissions.

How coworkers join a company account

There are four ways a person becomes an approved member:

1. Matching email domain: they sign up on the employer portal with a verified work email whose domain matches the company's website domain, and they are approved automatically.
2. Work-email verification: they verify an email on the company's domain, which then approves the membership.
3. Operator approval: a claim that cannot be verified automatically stays pending until you approve it.
4. Invite: a company admin emails an invite from the Members page. Invites expire after 7 days. Admins can revoke a pending invite.

Until a membership is approved, that person cannot act on the company.

Roles: admin and member

Every approved member is either admin or member.

• Both roles can manage the company profile, jobs, and applicants.
• Admin only: change a teammate's role, remove a member, send or revoke invites, and delete the company when that toggle is on.

Company creation stamps the creator as admin. Domain-match and work-email joiners start as members. An accepted invite also starts as member.

Always-an-admin rule

A company can never have zero admins.

• The first approved member of a company becomes admin automatically.
• An admin cannot demote or remove the last remaining admin.
• If an admin deletes their account, the earliest remaining approved member is promoted to admin.

Leaving a company

Every member sees a Leave action on their own row of the Members table. Leaving removes their access to the company's profile, jobs, and applicants; rejoining requires a new invite or approval. Their employer account and any candidate profile are untouched.

The only admin of a company cannot leave. The Leave button is disabled with an explanation until they promote another member to admin. This is the same always-an-admin rule that protects removal and demotion.

Invites

From Members, an admin enters an email and sends a Company member invite. Cavuno emails a link that is valid for 7 days. Duplicate members and duplicate pending invites are rejected. Pending invites appear in the same table as members with an Invited badge (hover it for the expiry date); only admins can create or revoke them.

The invite link does the whole job: a recipient without an account lands on a prefilled employer sign-up, and clicking the link counts as verifying that email, so there is no separate code screen. The accepting account must be an employer whose email matches the invite. A candidate account cannot accept (candidate_role).

Customize the invite email in the Email editor (template Company member invite).

If a coworker cannot join

Confirm the company profile has the correct website domain and that the coworker verified the same work email they used to sign up. If the domains do not match, send an invite or review the pending membership instead of changing the company website to force a match. See Employer accounts for the approval flow.

Availability

• Plan: All paid plans. Requires employer accounts.
• Setting: Settings, then Features, then "Employer accounts." There is no separate toggle for roles or invites.
• Setup required: None.

Limitations

• Roles are only admin and member. Job-edit permission is not split further today.
• Invites last 7 days and must be accepted by an employer account at that exact email.

Verify employer team access

Create a company as an employer (you should be admin). Invite a second address, click the emailed link, and confirm the prefilled sign-up lands the coworker in the company as a member with no verification code. Try to demote the last admin and confirm it is blocked, then confirm the last admin's Leave button is disabled until another member is promoted.

Example

Acme's website is acme.example. The recruiter who created the company is admin. A coworker who signs up as recruiter@acme.example is matched automatically as a member. A contractor on a Gmail address cannot be domain-matched; an admin invites contractor@gmail.com, who has 7 days to accept. When the contract ends, the contractor leaves Acme from the Members page.

Next steps

After access is approved, ask the employer to open Members and confirm roles. Use Review applicants to explain the employer-side workflow. If they need to remove the company, see Employer company deletion.