How to set up automatic job importing

What is job backfilling?

Job backfilling automatically imports jobs from external sources to populate your board. Instead of waiting for employers to post directly, you can pull relevant jobs based on rules you define. This solves the chicken-and-egg problem new job boards face: no jobs means no candidates, and no candidates means no employers.

Configure which jobs get backfilled to your board.

AI-generated backfill rules

When you create your board, Cavuno's AI automatically generates backfill rules tailored to your niche based on your board description. For example, an "AI Jobs" board might get rules for "ML Engineers" and "Data Scientists" with appropriate search terms and filters.

You can review, edit, or delete AI-generated rules just like any other rule. They appear in your backfill settings as soon as the AI setup completes.

Access backfill settings

1. Go to Board settings in the sidebar, then click the Backfill tab
2. You'll see two sections: Backfill rules and Companies

Backfill rules

Create rules to define which jobs get imported to your board. Rules use AI to help you set up matching criteria quickly.

Create a new rule

1. Click Add rule
2. Describe the types of roles you want (e.g., "robotics engineer, data scientist")
3. AI will generate matching conditions and filters for you
4. Review and adjust the generated rule
5. Click Create to save

Rule components

Each rule consists of:

• Name: A descriptive name for the rule
• Match conditions: Define which job titles to match
  • Set whether to match any or all of the condition groups
  • Each condition group contains terms to match
  • Add exclude terms to filter out unwanted jobs
• Filters: Narrow down jobs by:
  • Countries
  • Seniority levels
  • Employment types (full-time, part-time, contract, etc.)
  • Workplace types (remote, on-site, hybrid)

Edit or delete rules

• Click the menu icon on any rule to edit or delete it
• When editing, you can adjust the name, conditions, and filters

Validation settings

Click the cog icon next to the Add rule button to configure validation settings:

• Validation description: A text description that helps AI determine which jobs belong on your board. This is used when validating backfilled jobs to filter out irrelevant ones.
• Example: Board name: "Remote Dev Jobs". Board topic: Remote software engineering roles. Reject jobs that require on-site work.

Companies section

Manage which companies have their jobs automatically imported.

Company tabs

The companies section has three tabs:

Backfilling tab

Shows companies currently enabled for backfilling. Jobs from these companies are automatically imported to your board.

Backfill Supported tab

Shows companies in your database that support backfilling (they have a valid careers page we can scrape). You can enable backfilling for these companies.

Not Backfilling tab

Shows companies where backfill is disabled or not available.

Enable backfill for a company

1. Go to Board settings > Backfill tab
2. Click the Backfill Supported or Not Backfilling tab
3. Find the company you want to backfill
4. Click the menu icon and select Add

Disable backfill for a company

1. Go to Board settings > Backfill tab
2. In the Backfilling tab, find the company
3. Click the menu icon and select Remove

Bulk actions

You can enable or disable backfill for multiple companies at once:

1. Select multiple companies using the checkboxes
2. A command bar appears at the bottom
3. Click Add or Remove to apply the action to all selected companies

Search companies

Use the search box to find specific companies across any tab.

Company backfill settings

Click the cog icon in the Companies section header to configure global settings for company backfill:

• Validation description: Helps AI determine which jobs belong on your board (same as the rules validation setting)
• Global filters: Apply filters to all company backfill jobs:
  • Countries
  • Seniority levels
  • Employment types
  • Workplace types

These filters apply to all jobs imported via company backfill, in addition to any filters set on individual rules.

Managing backfilled jobs

View backfilled jobs

In your Jobs list, backfilled jobs appear alongside your manually posted jobs.

Edit backfilled jobs

You may have limited editing capability for backfilled jobs compared to direct posts.

Remove backfilled jobs

• Disable backfill for the company
• Or delete individual jobs if needed

Troubleshooting

Jobs not appearing

1. Verify backfill is enabled for the company
2. Check your rule conditions aren't too restrictive
3. Review the filters on your rules
4. Wait for the next sync cycle

Wrong jobs appearing

1. Review your rule conditions and filters
2. Add exclude terms to filter out irrelevant titles
3. Adjust country or employment type filters
4. Disable backfill for irrelevant companies

Best practices

1. Start with AI-generated rules: Let AI create the initial rule, then refine it
2. Use specific terms: More specific matching terms lead to better job quality
3. Add exclude terms: Filter out roles that don't fit your niche
4. Use filters: Narrow down by location and job type for relevance
5. Review regularly: Check imported job quality and adjust rules as needed
6. Balance content: Mix backfilled with direct-posted jobs