Job Posting Workflow

Learn how jobs move through your system from creation to expiration.

What is a job posting lifecycle?

A job posting lifecycle tracks each stage a job goes through on your board, from initial creation to expiration. Understanding this lifecycle helps you keep your board current and ensures job seekers see only active opportunities.

Every job posting moves through three stages:

1. Created: Job is drafted but not yet live
2. Published: Job is visible on your board
3. Expired/Closed: Job is no longer accepting applications

Job visibility

Published jobs

Published jobs are:

• Visible on your public job board
• Searchable by job seekers
• Included in job alert emails
• Indexed by search engines (Google, Bing)

Unpublished jobs

Unpublished jobs are:

• Only visible in your admin dashboard
• Not shown to job seekers
• Not included in job alerts
• Not indexed by search engines

How jobs get published

Jobs can be published in two ways:

Admin-created jobs

When you create a job from the dashboard:

1. Fill in job details
2. Set the Publish date (defaults to today)
3. Click Add job to save it

Employer-submitted jobs

When employers post through your public form:

1. Employer fills in the job posting form
2. Job may require payment (if monetization is enabled)
3. Paid jobs appear on your board after payment clears
4. Free jobs may require your approval if job moderation is enabled

Managing job status

Unpublish a job

To temporarily hide a job:

1. Find the job in your dashboard
2. Click the job title to edit
3. Set the Publish date to a future date
4. Click Save changes

The job remains in your system but isn't visible to job seekers until the publish date.

Republish a job

To make a hidden job visible again:

1. Find the job in your dashboard
2. Click the job title to edit
3. Set the Publish date to today or a past date
4. Click Save changes

Job expiration

Jobs have an Expiry date field that determines when they stop appearing on your board. By default, jobs expire 30 days after the publish date.

To extend a job's visibility:

1. Click the job title to edit
2. Update the Expiry date to a later date
3. Click Save changes

Best practices

1. Keep jobs current: Review your listings weekly to ensure details are accurate
2. Close filled positions promptly: Remove jobs within 24 hours of filling to maintain job seeker trust
3. Use drafts: Save incomplete jobs as drafts until all details are confirmed
4. Monitor performance: Check which jobs get views and applications to identify what attracts candidates
5. Refresh stale listings: Update old jobs with new details to boost visibility in search results